Purpose-built for SEND transport
Vayacare is not a generic fleet tool. Every feature was designed around the specific safeguarding, compliance, and communication needs of transporting children with SEND and EHCPs.
Platform capabilities
Real-time GPS tracking on every route
Every vehicle transmits its position every 30 seconds. Ops and LA portal users see live route progress. Parents receive stop-by-stop ETA updates.
Court order management and welfare monitoring
Contact restrictions, PA requirements, and welfare notes are surfaced to the right person at the right time — driver at handover, ops on escalation, LA for oversight.
Every child's needs visible at the point of care
Drivers access a child's communication passport during their route — sensory needs, medical information, routines, and contacts — without leaving the app.
Automated cert tracking — never miss a renewal
DBS, CPC, MIDAS, PATS, first aid — every certification is tracked. Alerts fire at 60, 30, and 14 days before expiry. LA portal users see real-time compliance status.
SLA, EHCP, and SEND annual report — all in one place
Monthly SLA performance data, journey analytics, and SEND annual report packs are generated automatically. LA procurement teams can pull audit-ready exports at any time.
Itemised invoicing tied to route and journey data
Every invoice line item is linked to journey logs, SLA performance, and EHCP references. Dispute resolution is built in — LA authorises directly from the portal.